Board Meeting Agenda
Boards don't burn out from the work — they burn out from two-hour meetings. A timed agenda with a consent block keeps routine items routine and saves the discussion for decisions that need it.
[ASSOCIATION NAME] — BOARD MEETING AGENDA [DATE] · [TIME] · [LOCATION] 1. Call to order & quorum (2 min) 2. CONSENT AGENDA (5 min) — approved in one motion unless pulled: • Minutes of [PRIOR DATE] • Financial statements for [MONTH] • Routine correspondence log 3. Treasurer's highlights (5 min) — exceptions only 4. OLD BUSINESS (15 min) • [ITEM] — decision needed: [WHAT] • [ITEM] — status update 5. NEW BUSINESS (20 min) • [ITEM] — presenter: [NAME]; decision needed: [WHAT] 6. Homeowner forum (10 min — 2 minutes per speaker) 7. Next meeting & adjournment (3 min) Materials distributed in advance: [LIST]. Speakers at the forum sign in on arrival.
How to Use This Template Well
Put the Decision in the Agenda Line
"Pool contract — decision: accept AquaTech bid?" tells directors what to think about before the meeting. "Pool" invites twenty minutes of wandering.
Guard the Forum with a Timer, Not a Debate
Two minutes per speaker, board listens and logs, responses come later in writing. The forum stays civil when it's a microphone, not a negotiation.
Common Questions
Do agendas have to be published in advance?
Several states require posting board meeting agendas ahead of time (and restrict acting on non-agenda items). Check your state's common-interest community statute.
Templates are general examples, not legal advice. Your governing documents and state law control — when in doubt, ask your association's attorney.